administration REGISTRATIONS
are mostly mented for an overview of the stocked material, if these are
goods or money does not make much difference. Payments can be also approached
as a kind of material stock, where a credit is unfortunately a negative
stock. In this context there is a difference in-between:
In the graphic model of ADMINISTRATION there are 3 different components,
getting their orders from ORDERCONTROLsections buying and sales. These
orders are payments (cheque's or cash) and the components are debit,
credit and bank. There is a lot of communication in-between
these components and those who are situated above the material flow in
the already presented graphics. All these components are squares, except
bank, because this is the (international) graphic symbol of material stocking.
The squares BUYING and SALES are connected to the administration components
for payments:
BUYINGORDERCONTROL- gives orders to credit to pay bills at suppliers
(cheque's) or bank (for cash transactions)
SALESORDERCONTROL- gives orders to debet for getting money (by cheque's)
or to bank (for cash transactions)
The communication for these orders are shown in the graphic models by (bi)directional
connections with the numbers #1 for payingorders
and #2 for collectingorders. It is
quite understandable that a lot of these financial transactions are in
relation with movements of material, as well internal as well as external.
If there is a request of productparts for the division production (passing
productordercontrol on his way!!), there will be send an external
buyingorder
to a supplier and an
internal payorder(1)will
be sended to component credit. If there is a 'regular' customer who is
ordering a product, then a facture will be send to this customer and an
internal collectorder(2) to component debit
by the division SALESordercontrol. With an internal request, for instance
if the supplylevel must be completed, the component buyingcontrol will
handle this orderrouting. Although, pulses for ordering can come from different
directions as well as inside or outside the organization. The difference
in orderplacing also can become because of the difference in management,
as treated in the paragraphs material supply and production. The next presentation
will be this managementin relation with ordertreatment:
SUPPLYCONTROL- from production is a
request to prod.ordercontrol for filling up the supplylevel at a desired
level. The division buyingordercontrol gets this request and orders an
external supplier. The orders for supplylevel can also be generated by
division SALES if there is an external productorder and the capacityregistration
makes clear that there is not enough material. These kind of registrations
are going horizontal trough al the divisions
buying, producing and selling, and getting updated on these tags. Practically
means this that all the changes in information must be integrated in these
infoflow. Organizations with a SUPPLYCONTROL arerestaurants,
supermarkets, magazines. The last category is a submode
(merging) of different controlmethods, for instance supply- and programcontroled
together.
PROGRAMCONTROL- peticular seasons can
be connected with special activities for buying or selling goods. This
means that there are more or less fixed timepoints for ordering. This situation
is actual for conservefactory, flowerfarming and
other agriculture. or with 'incidental' facts like eastern,
Christmas or footballmatches. These kind of orders are coming
direct from buyingordercontrol, because of the present of a suppliersregistration
in this division.
ORDERCONTROL - with the manufacturing
of "customized" products there will be a placing of the order by product.
This order comes directly from SALES and is popular in factories for medical
machine's, house- and shipbuilding, furniture etc.